# Accounting Voucher # Receipt A receipt voucher is used to record the receipt of goods and services.
1. How to create a receipt voucher?
Ans: With the following steps:- ● First create the finance ledger head in the accounts section. ● Now click on the Debit( Dr) side, Search for the ledger account for debit and enter the amount. ● Now click on the Credit( Cr) side, Search for the ledger account for credit and enter the amount. ● Write narration and remarks with a clear vision of the transaction. Note: Receipt voucher can be automatically generated through the billing which carries the income from school fees, hostel fee, etc. only if mapping and day end is done in the billing part.
2. Why do we create receipts?
Ans: We create receipts to record the income of the organization.
3. When do we create receipts?
Ans: When the organization makes income from any source at that time we can create receipts to record the proper income of the organization.
4. Finance ledger head is not shown while creating receipt vouchers, why?
Ans: There are two reasons why the Finance ledger head is not shown while creating a receipt it is because ● that a person enters the wrong ledger like cash a/c or bank ac on the Credit (CR) side ● and another reason maybe there is no ledger account created on the account section of the software.
5. Can we manually create receipts?
Ans: Yes we can manually create the receipt, in case there is another income source for the school other than the school fees.
# Payment A payment voucher is a way to record payments made to suppliers and maintain the history of payments.
1. How can we create the payment voucher?
Ans: we can create the payment voucher with the following steps: ● First create the finance ledger head in the accounts section. ● Now click on the Debit( Dr) side, Search for the ledger account for debit and enter the amount. ● Now click on the Credit( Cr) side, Search for the ledger account for credit and enter the amount. ● Write narration and remarks with a clear vision of the transaction.
2. Why do we create payment vouchers?
Ans: To keep a record of the expenses of the organization.
3. When do we create payment vouchers?
Ans: when there is a certain transaction with cash and bank accounts then payment vouchers are created.
4. Finance ledger head not shown while creating payment vouchers, why?
Ans: There are two reasons why Finance ledger head not shown while creating receipt it is because ● that a person enters the wrong ledger like cash a/c or bank ac on Debit (DR) side ● and another reason may be there is no ledger account created on the account section of the software.
# Contra Contra entry refers to transactions involving cash and bank accounts. In other words, any entry which affects both cash and bank accounts is called a contra entry.
1. When do we create contra Vouchers?
Ans: While there is cash collected from the different income sources like monthly fees, hostel, etc. in the organization and collected cash is deposited to the bank accounts of the organization then contra vouchers are created also while cash is withdrawn for the petty cash or other office use then again contra vouchers are created.
2. Organization's bank account is not shown while creating contra vouchers, why?
Ans: It is because the organization's bank account is not created or if created then its parent account is in liabilities.
# Journal Journal voucher is used to record transactions other than cash and bank accounts.
1. Why do we create journal vouchers?
Ans: To keep a record of all the non-cash transactions or liabilities.
2. When do we create journal vouchers?
Ans: if we have to record the liabilities or have to25 book an amount for future expenses then we create a journal voucher.
3. How to create a voucher if there are both cash and non cash transactions?
Ans: At first create the journal with the full amount of the transaction then create the payment voucher to record the cash transaction. And the remaining amount of the transaction is recorded as a liability. In this way, we can record the transaction of both cash and non-cash transactions.
# Debit Note Debit Note is a document issued to a party stating that you are debiting their Account in your Books of Accounts for the stated reason. # Credit Note A credit Note is a document issued to a party stating that you are crediting their Account in your Books of Accounts for the stated reason. # Bulk Bulk voucher allows us to record both cash and credit transactions in the same voucher. # Adjustment Adjustment is used to reconcile the voucher. Edit Voucher Edit voucher option is used to edit the vouchers without changing their voucher number. If vouchers need some changes without changing the voucher numbers then we can edit vouchers with the “edit” option. The receipt voucher cannot be edited without updating voucher no. Adjust Voucher Adjust Voucher option is used for adjusting the vouchers with a new voucher number. New voucher numbers will be updated in those vouchers where we adjust voucher amount, party, or date, otherwise updating remarks or narration doesn’t change voucher numbers. So adjust voucher can be used to cancel and create a new voucher at once. Once update old vouchers will be moved to cancel vouchers. Cancel Voucher Cancel voucher option is used if the voucher needs to be removed or deleted but the record of the voucher can remain in the system, where we can see the canceled voucher records in “canceled vouchers”. We can’t make a new voucher with the canceled voucher number.
6. How can we edit the voucher?
Ans: We can edit the voucher with the following steps:
● Click on the adjustment in the left panel
● choose the voucher number
● Now you can edit the voucher.